DocMX Sign-Me: reduce risk, eliminate paperwork handling, from any system for any scenario.

We have been innovating international hospitality for over 20 years. Now is the time to reinvent your ways of working:

  • Innovation
  • Flexibility
  • Agility

Remove paperwork and REDUCE RISK

Never before has there been a requirement to maintain hospital grade cleanliness. Paperwork is just one more medium to transmit germs from one person to another. By utilising the DocMX Sign-Me technology, paperwork can at last be a thing of the past.

Streamline your ways of working

Digitise Front Desk transactions like guest registration or invoicing. Innovating with hospitality groups worldwide, we understand the industry and we understand the pain.
We are here to drive innovation post Covid, reinventing hospitality.

Enterprise technology, made accessible

No need for months-long business analysis and deployment planning. DocMX is configured with no programming costs, it’s easy to learn and doesn’t impact 3rd party systems or require integration.

At your own pace

Digitising your back-office operations doesn’t have to turn into a disruptive business transformation. Our lightweight solution is easy to roll out & test in one small area. When the true potential of DocMX is better understood, streamlining other areas and processes within your operation is as simple as 1,2,3. 

DocMX: Simple, Fast, Convenient

E-Signature for any type of document:

Convenience and Simplicity

  • Simply access from the local DocMX app
  • Simply no training required 
  • Simply automated
  • Simply hygienic

E-sign any document, anywhere

  • Guest Registrations, Invoices, Paid Outs and Foreign exchange: the potential is unlimited. 
  • Delivered on mobile tablet devices to eliminate the need to pass around paperwork between staff and guests.
  • Ability to print to DocMX from any 3d party system, e.g. Opera, Micros, or Delphi
  • 100% electronic, no paper handling, no touching, signed, captured and processed through to completion automatically.
  • Built from the ground-up for speed, availability and scalability.

Access anytime, anywhere - without the hassle

User-friendly interface

Securely login using internal SSO from your tablet device. Unlike many back-office systems, DocMX is intuitive and easy to use, which will make implementation and user adoption so much easier

DocMX sign-me

Allow documents to be viewed, signed, distributed and completed giving staff and guests heightened hygiene and flexibility of access to information on the go.

Aligned to Policy

Information processing in line with your local and global policies and security requirements. A simple and agile solution.

Security of sensitive information is core to our business

Your data will be even safer in the cloud than on paper or on premise, with a solution endorsed and certified by external bodies for best-of-breed quality and security 

Security best practices

  • People access: strong identity management and permissions control
  • Infrastructure: all data is encrypted at rest and in transit, firewalls and real-time threat detection prevent all unauthorised external access 
  • Data privacy: we use dedicated hosted environments for each client and never share your data with any other database or organisation

Accreditation ISO27001

Every year, we undergo a stringent certification process for Information Security Management Systems. This means we follow a globally recognised set of policies and best practices towards the management and security of information, including standards like PCI and GDPR. 

Official Amazon AWS technology Partner

Rest assured that you will benefit from global data centres, stable network architecture, data security, storage & recovery standards that meet the requirements of the most security-sensitive organisations. 

Your one-stop-shop for streamlined operations

Discover the key features of DocMX: eliminate paperwork, centralise information online, automate repetitive tasks and collaborate seamlessly 

Intelligent document capture & management

Documents and data are captured, accurately indexed, stored in one central online repository, and made easy to retrieve anytime:

Documents are captured from different sources: scanned paperwork, emails, electronic forms and 3rd party system outputs are all pulled into one central repository. Then they are optimised for size, readability and format.

Key data is read and indexed: optical recognition and smart algorithms automatically extract metadata and accurately classify the data

Retrieve anytime: documents are easy to find using different criteria (date, reference, name, provider etc). Connected documents such as invoices and purchase orders are linked to facilitate review

Edit & communicate: users can mark-up documents with stamps, annotations or signatures and share with internal or external users

Process automation & standardisation

A standard process across the whole business: intelligent technology automatically executes the “easy” tasks, while bringing the exceptions to the attention of the users.

Integration with 3rd party systems allows to automatically ingest, validate and link data according to pre-defined business rules

Smart robotic tools pre-populate values and emulate a set of user actions

User assistance: reduced errors through prompts, automatic lookups and alerts, which highlight linked data, expected calculation results or company policy

Visibility & compliance: all user and system actions are traceable and easily auditable for performance, as well as regulatory and compliance commitments

Collaborative workflows

Flexible workflows ensure actions are taken within determined timelines by the authorised person, in compliance with company policy. 

Notifications with all relevant documents attached, enabling users to make informed decisions faster

Control Centre with to-do list: personalised interactive dashboards show real-time workflow status, with smart tracking of task completion and aging, KPIs and alarm triggers when thresholds are hit

Easy communication & access  across the organisation and beyond: document notes assigned to users, specific user access for specific tasks, mobile app for approvals and data capture on the go

Electronic forms replace confusing emails, allowing to collect relevant data and triggering relevant workflows

Want to know how we can help your business? Contact us or read our customer success stories: