DocMX Sign-Me: reduce risk, eliminate paperwork handling, from any system for any scenario.
We have been innovating international hospitality for over 20 years. Now is the time to reinvent your ways of working:
DocMX: Simple, Fast, Convenient
E-Signature for any type of document:
Convenience and Simplicity
- Simply access from the local DocMX app
- Simply no training required
- Simply automated
- Simply hygienic
E-sign any document, anywhere
- Guest Registrations, Invoices, Paid Outs and Foreign exchange: the potential is unlimited.
- Delivered on mobile tablet devices to eliminate the need to pass around paperwork between staff and guests.
- Ability to print to DocMX from any 3d party system, e.g. Opera, Micros, or Delphi
- 100% electronic, no paper handling, no touching, signed, captured and processed through to completion automatically.
- Built from the ground-up for speed, availability and scalability.
Access anytime, anywhere - without the hassle
Security of sensitive information is core to our business
Your data will be even safer in the cloud than on paper or on premise, with a solution endorsed and certified by external bodies for best-of-breed quality and security
Security best practices
- People access: strong identity management and permissions control
- Infrastructure: all data is encrypted at rest and in transit, firewalls and real-time threat detection prevent all unauthorised external access
- Data privacy: we use dedicated hosted environments for each client and never share your data with any other database or organisation
Every year, we undergo a stringent certification process for Information Security Management Systems. This means we follow a globally recognised set of policies and best practices towards the management and security of information, including standards like PCI and GDPR.
Official Amazon AWS technology Partner
Rest assured that you will benefit from global data centres, stable network architecture, data security, storage & recovery standards that meet the requirements of the most security-sensitive organisations.
Your one-stop-shop for streamlined operations
Discover the key features of DocMX: eliminate paperwork, centralise information online, automate repetitive tasks and collaborate seamlessly
Intelligent document capture & management
Documents and data are captured, accurately indexed, stored in one central online repository, and made easy to retrieve anytime:
Documents are captured from different sources: scanned paperwork, emails, electronic forms and 3rd party system outputs are all pulled into one central repository. Then they are optimised for size, readability and format.
Key data is read and indexed: optical recognition and smart algorithms automatically extract metadata and accurately classify the data
Retrieve anytime: documents are easy to find using different criteria (date, reference, name, provider etc). Connected documents such as invoices and purchase orders are linked to facilitate review
Edit & communicate: users can mark-up documents with stamps, annotations or signatures and share with internal or external users
Process automation & standardisation
A standard process across the whole business: intelligent technology automatically executes the “easy” tasks, while bringing the exceptions to the attention of the users.
Integration with 3rd party systems allows to automatically ingest, validate and link data according to pre-defined business rules
Smart robotic tools pre-populate values and emulate a set of user actions
User assistance: reduced errors through prompts, automatic lookups and alerts, which highlight linked data, expected calculation results or company policy
Visibility & compliance: all user and system actions are traceable and easily auditable for performance, as well as regulatory and compliance commitments
Flexible workflows ensure actions are taken within determined timelines by the authorised person, in compliance with company policy.
Notifications with all relevant documents attached, enabling users to make informed decisions faster
Control Centre with to-do list: personalised interactive dashboards show real-time workflow status, with smart tracking of task completion and aging, KPIs and alarm triggers when thresholds are hit
Easy communication & access across the organisation and beyond: document notes assigned to users, specific user access for specific tasks, mobile app for approvals and data capture on the go
Electronic forms replace confusing emails, allowing to collect relevant data and triggering relevant workflows