We used to have issues with documents going missing from one tray to another, causing actions not being taken.
Implementing DocMX brought great benefits like flexible document search, compliance and time savings.
Accounts Payable Automation for Hilton:
seamless payments processing
Centralise information into a single location to optimise invoice processing, auditing and more
Accelerate your Accounts Payable
Tracking supplier invoices in varying formats can be onerous work: paperwork, emails & purchase orders need to be matched, approved by the right people, and processed into your finance system. With DocMX, simplify this process:
- Save time
- Reduce errors
- Easily retrieve information
- Make payments more timely
70%+ AP automated, no more manual input
Paper or email invoices scanned/uploaded into DocMX, data is automatically captured, checked and reconciled with purchase orders or delivery notes, then routed to the relevant employees for approval, with all related documentation accessible on a click.
Automated approvals - no more paper shuffling
Intelligent rules determine validation and exception handling: if within Hilton validation criteria, invoices are written to your finance system without needing to waste management time.
Retrieve anytime
On workflow completion, the invoice data is exported to your financial system. All data is safely stored on DocMX and instantly accessible anytime.
Gain visibility
Approval pathways are auditable and transparent. Status can be tracked on the Control Centre dashboard for performance improvement and financial reporting is readily available to designated personnel.
Gain full control and compliance
Save time & money
Do more with less. Reap very concrete financial benefits. Eliminate printing of reports, cancel printer/copier leases, save management time, share resources across several properties where possible.
Full audit trail
The process is fully auditable: each invoice, approval and payment is traceable, to ensure compliance with internal policy, tax and regulatory requirements.
Security
Bring in the best practices of information security into your financial approval processes: DocMX is ISO-certified to comply with the highest security standards in the cloud.
Limited access
Access is strictly managed: only authorised personnel see sensitive financial information. Grant external users limited access, minimising the need for staff to pull files for status updates.
Get in touch
Join a private session for an overview of the DocMX technology and benefits at Hilton hotels. This will be an informative presentation by one of our senior experts who has worked with Hilton group for many years.