We used to have issues with documents going missing from one tray to another, causing actions not being taken.
Implementing DocMX brought great benefits like flexible document search, compliance and time savings.
AP for Hilton:
seamless payments processing
Centralise information into a single location to optimise invoice processing, auditing and other financial processes.
Centralise your daily income audit reporting
Night audits require repetitive and often manual tasks to pull out and reconcile data from various sources, then get it approved by all managers. With DocMX, optimise this daily audit process and reap immediate benefits:
All daily transaction data in one place
No need to log into different systems or print reports. Transaction reports are pulled into one place, scanned in or automatically ingested from 3rd party systems like PMS and POS. Data is captured and indexed, with additional supporting documentation linked.
Streamlined approvals
Once the reports are complete, the approval workflow is triggered: from night manager, to department heads, to director of finance, everyone has access to all the data to make informed decisions.
Full control & visibility
The control centre provides a visual and user-friendly overview of the daily audit and overall business performance. Any discrepancies or lack of compliance can be immediately spotted and acted upon, by employees and managers.
Key features
Integrated
with your accounting software, property management system, POS, CRM, email, documents, website, analytics programs etc.
A customised control centre
dashboard will be created with you to track the metrics required for your particular business needs.
Dozens of reports
include Daily Revenue Pack, Allowance Pack, Cash Pack, Credit Card Pack, Food & Beverage, Entertainment reports.
Accelerate your Accounts Payable
Tracking supplier invoices in varying formats can be onerous work: paperwork, emails & purchase orders need to be matched, approved by the right people, and processed into your finance system. With DocMX, simplify this process:
- Save time
- Reduce errors
- Easily retrieve information
- Make payments more timely
No more manual input
Paper or email invoices are scanned/uploaded into the system, data is automatically captured, checked and reconciled with purchase orders or delivery notes.
No more paper shuffling
Intelligent rules determine validation and exception handling, then route invoices to the relevant employees for approval, with all related documentation accessible on a click.
Retrieve anytime
On workflow completion, the invoice data is exported to your financial system. All data is safely stored on DocMX and instantly accessible anytime.
Gain visibility
Approval pathways are auditable and transparent. Status can be tracked on the Control Centre dashboard for performance improvement and financial reporting is readily available to designated personnel.
Gain full control and compliance
Standards & compliance
The AP& AR processes are standardised across departments for full compliance with internal policy. All data is retained in compliance with local tax legislation.
Full audit trail
The process is fully auditable: each invoice, approval and payment is traceable, to ensure compliance with internal policy and regulatory requirements.
Security
Bring in the best practices of information security into your financial approval processes: DocMX is ISO-certified to comply with the highest security standards in the cloud.
Limited access
Access is strictly managed: only authorised personnel see sensitive financial information. Grant external users limited access, minimising the need for staff to pull files for status updates.
Minimise your wholesale AR turnaround times
With a majority of hotel revenues coming from wholesalers, it is of prime importance to accelerate Accounts Receivable processing.
DocMX helps bring together information dispersed across various departments and formats to:
- Minimise turnaround time
- Collect all necessary billing data
- Free up your AR team for other operations
Simplify bill validation
Direct bills are loaded into the system, data is automatically captured and classified. Automated workflows validate for duplicates and backup proof, with exceptions raised to the appropriate teams for remediation.
Automate collection
Automated emailing processes send emails with the bills attached to the debtors; the Control Centre shows aging and exception history for easy chase-ups.
Streamline queries
Bill and ledger queries conducted through electronic forms: collect all relevant data, remove confusing email communication and trigger appropriate workflows to resolve in a timely manner.
Gain visibility
Approval pathways are auditable and transparent. Status can be tracked on the Control Centre dashboard for performance improvement and financial reporting is readily available to designated personnel.