We used to have issues with documents going missing from one tray to another, causing actions not being taken.
Implementing DocMX brought great benefits like flexible document search, compliance and time savings.
Centralise information into a single location to optimise invoice processing, auditing and other financial processes.
Night audits require repetitive and often manual tasks to pull out and reconcile data from various sources, then get it approved by all managers. With DocMX, optimise this daily audit process and reap immediate benefits:
No need to log into different systems or print reports. Transaction reports are pulled into one place, scanned in or automatically ingested from 3rd party systems like PMS and POS. Data is captured and indexed, with additional supporting documentation linked.
Once the reports are complete, the approval workflow is triggered: from night manager, to department heads, to director of finance, everyone has access to all the data to make informed decisions.
The control centre provides a visual and user-friendly overview of the daily audit and overall business performance. Any discrepancies or lack of compliance can be immediately spotted and acted upon, by employees and managers.
with your accounting software, property management system, POS, CRM, email, documents, website, analytics programs etc.
dashboard will be created with you to track the metrics required for your particular business needs.
include Daily Revenue Pack, Allowance Pack, Cash Pack, Credit Card Pack, Food & Beverage, Entertainment reports.
Tracking supplier invoices in varying formats can be onerous work: paperwork, emails & purchase orders need to be matched, approved by the right people, and processed into your finance system. With DocMX, simplify this process:
Paper or email invoices are scanned/uploaded into the system, data is automatically captured, checked and reconciled with purchase orders or delivery notes.
Intelligent rules determine validation and exception handling, then route invoices to the relevant employees for approval, with all related documentation accessible on a click.
On workflow completion, the invoice data is exported to your financial system. All data is safely stored on DocMX and instantly accessible anytime.
Approval pathways are auditable and transparent. Status can be tracked on the Control Centre dashboard for performance improvement and financial reporting is readily available to designated personnel.
The AP& AR processes are standardised across departments for full compliance with internal policy. All data is retained in compliance with local tax legislation.
The process is fully auditable: each invoice, approval and payment is traceable, to ensure compliance with internal policy and regulatory requirements.
Bring in the best practices of information security into your financial approval processes: DocMX is ISO-certified to comply with the highest security standards in the cloud.
Access is strictly managed: only authorised personnel see sensitive financial information. Grant external users limited access, minimising the need for staff to pull files for status updates.
We used to have issues with documents going missing from one tray to another, causing actions not being taken.
Implementing DocMX brought great benefits like flexible document search, compliance and time savings.
With a majority of hotel revenues coming from wholesalers, it is of prime importance to accelerate Accounts Receivable processing.
DocMX helps bring together information dispersed across various departments and formats to:
Direct bills are loaded into the system, data is automatically captured and classified. Automated workflows validate for duplicates and backup proof, with exceptions raised to the appropriate teams for remediation.
Automated emailing processes send emails with the bills attached to the debtors; the Control Centre shows aging and exception history for easy chase-ups.
Bill and ledger queries conducted through electronic forms: collect all relevant data, remove confusing email communication and trigger appropriate workflows to resolve in a timely manner.
Approval pathways are auditable and transparent. Status can be tracked on the Control Centre dashboard for performance improvement and financial reporting is readily available to designated personnel.
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