Finance & Accounting:
seamless payments processing, collection and approvals
Automate processing of supplier invoices by up to 80%, streamline revenue audit and accounts receiveable, GL and other financial processes.
Up to 80% automated supplier invoice processing from goods received through to direct import into any finance system. Automated 3 way matching with PO reconcilliation and GL coding included. Distributed for review if outside given tolerences and processed into your finance system if within tolerance. With DocMX, simplify this process:
- Save time in every department
- Reduce coding and reconcilliation errors
- Easily retrieve past information instantly
- Reduce risk of payment errors
No more manual input
Paper or email invoices are scanned/uploaded into the system, data is automatically captured, checked and reconciled with purchase orders or delivery notes.
No more paper shuffling
Intelligent rules determine validation and exception handling, then route invoices to the relevant employees for approval, with all related documentation accessible on a click.
Retrieve anytime
On workflow completion, the invoice data is exported to your financial system. All data is safely stored on DocMX and instantly accessible anytime.
Gain visibility
Approval pathways are auditable and transparent. Status can be tracked on the Control Centre dashboard for performance improvement and financial reporting is readily available to designated personnel.
Gain full control and compliance
Standards & compliance
The AP& AR processes are standardised across departments for full compliance with internal policy. All data is retained in compliance with local tax legislation.
Full audit trail
The process is fully auditable: each invoice, approval and payment is traceable, to ensure compliance with internal policy and regulatory requirements.
Security
Bring in the best practices of information security into your financial approval processes: DocMX is ISO-certified to comply with the highest security standards in the cloud.
Limited access
Access is strictly managed: only authorised personnel see sensitive financial information. Grant external users limited access, minimising the need for staff to pull files for status updates.
Lower your Accounts Receivable collection costs
AR collection can be a complex and lengthy process, with information dispersed across various departments and formats.
With DocMX, simplify this process:
- Minimise turnaround time
- Reduce bad debt
- Free up your AR team for other operations
Simplify bill validation
Direct bills are loaded into the system, data is automatically captured and classified. Automated workflows validate for duplicates and backup proof, with exceptions raised to the appropriate teams for remediation.
Automate collection
Automated emailing processes send emails with the bills attached to the debtors; the Control Centre shows aging and exception history for easy chase-ups.
Streamline queries
Bill and ledger queries conducted through electronic forms: collect all relevant data, remove confusing email communication and trigger appropriate workflows to resolve in a timely manner.
Gain visibility
Approval pathways are auditable and transparent. Status can be tracked on the Control Centre dashboard for performance improvement and financial reporting is readily available to designated personnel.
We used to have issues with documents going missing from one tray to another, causing actions not being taken.
Implementing DocMX brought great benefits like flexible document search, compliance and time savings.
Paolo Trevisan
CLUSTER DIRECTOR OF FINANCE
Achieve faster, less costly audits and improve business compliance
Internal as well as external audits can be a lengthy and costly process. Do your auditors find themselves chasing documentation across departments, and taking days or weeks to perform routine business audits?
With all information recorded and stored within a central system, their task becomes so much easier:
- Structured sign-offs ensure compliance with internal policy
- High data security standards for the processing financial information are enforced by the system: there is less room for irregularities
- Full audit trail visible on a click, all related proof documentation automatically linked and accessible
- Audit queries can trigger a workflow within the system, so that relevant employees provide additional information to the auditors as required
