Finance & Accounting:
seamless payments processing, collection and approvals

Centralise information into a single location to optimise invoice processing, auditing and other financial processes. 

Accelerate your Accounts Payable

Tracking supplier invoices in varying formats can be onerous work: paperwork, emails & purchase orders need to be matched, distributed for approval and processed into your finance system. With DocMX, simplify this process:

  • Save time
  • Reduce errors
  • Easily retrieve information
  • Make payments more timely

No more manual input

Paper or email invoices are scanned/uploaded into the system, data is automatically captured, checked and reconciled with purchase orders or delivery notes.

No more paper shuffling

Intelligent rules determine validation and exception handling, then route invoices to the relevant employees for approval, with all related documentation accessible on a click.

Retrieve anytime

On workflow completion, the invoice data is exported to your financial system. All data is safely stored on DocMX and instantly accessible anytime.

Gain visibility

Approval pathways are auditable and transparent. Status can be tracked on the Control Centre dashboard for performance improvement and financial reporting is readily available to designated personnel.  

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Customer Success
Moonee Valley Racing Club
automates AP to safeguard business continuity
One of Australia’s most prestigious horse racing organisations automate Accounts Payable handling for its hundreds of suppliers to maintain business continuity.

Gain full control and compliance

Standards & compliance

The AP& AR processes are standardised across departments for full compliance with internal policy. All data is retained in compliance with local tax legislation.

Full audit trail

The process is fully auditable: each invoice, approval and payment is traceable, to ensure compliance with internal policy and regulatory requirements.

Security

Bring in the best practices of information security into your financial approval processes: DocMX is ISO-certified to comply with the highest security standards in the cloud.  

Limited access

Access is strictly managed: only authorised personnel see sensitive financial information. Grant external users limited access, minimising the need for staff to pull files for status updates. 

Lower your Accounts Receivable collection costs

AR collection can be a complex and lengthy process, with information dispersed across various departments and formats.  

With DocMX, simplify this process:

  • Minimise turnaround time
  • Reduce bad debt
  • Free up your AR team for other operations

Simplify bill validation

Direct bills are loaded into the system, data is automatically captured and classified. Automated workflows validate for duplicates and backup proof, with exceptions raised to the appropriate teams for remediation.

Automate collection

Automated emailing processes send emails with the bills attached to the debtors; the Control Centre shows aging and exception history for easy chase-ups.

Streamline queries

Bill and ledger queries conducted through electronic forms: collect all relevant data, remove confusing email communication and trigger appropriate workflows to resolve in a timely manner.

Gain visibility

Approval pathways are auditable and transparent. Status can be tracked on the Control Centre dashboard for performance improvement and financial reporting is readily available to designated personnel.  

Hilton Logo

We used to have issues with  documents going missing from one tray to another, causing actions not being taken.

Implementing DocMX brought great benefits like flexible document search, compliance and time savings.

Paolo Trevisan

CLUSTER DIRECTOR OF FINANCE

Achieve faster, less costly audits and improve business compliance

Internal as well as external audits can be a lengthy and costly process. Do your auditors find themselves chasing documentation across departments, and taking days or weeks to perform routine business audits? 

With all information recorded and stored within a central system, their task becomes so much easier:

  • Structured sign-offs ensure compliance with internal policy 
  • High data security standards for the processing financial information are enforced by the system: there is less room for irregularities 
  • Full audit trail visible on a click, all related proof documentation automatically linked and accessible 
  • Audit queries can trigger a workflow within the system, so that relevant employees provide additional information to the auditors as required

Want to know how we can help your business? Contact us or read our customer success stories: